Sales Order Processing
Sales Analysis and Reporting
Purchase Order Processing
The Decision Builder Distribution Control System (DCS)Timely Information To Meet Your Specific Needs
Successful distributors agree, fingertip access to information can assist with achievement of sales plans, will result in higher levels of customer satisfaction, and will improve the profit line. The Decision Builder uses today's technology to provide comprehensive information to meet your specific needs. Whether its optimizing inventory, managing cash flow or establishingand monitoring sales plans, The Decision Builder can be tailored to address the keys to success that are specific to your business.
A System to meet your needs
The Comprehensive Distribution System
The Decision Builder is modular in design. Through the use of a company information file you choose the options and features that best suit your needs. Compatibility is provided to a choice of software tools allowing for a system that can be uniquely tailored to meet your needs and the training and capabilities of your staff. The Decision Builder is fully featured and handles Multi-company, Multi-divisional, and Multi-warehouse environments.
THE DECISION BUILDER Distribution Control System (DCS) provides all the tools to ensure efficient distribution of your products. DCS minimizes the time that elapses between receipt of an order to shipment and finally, customer payment, without sacrificing accuracy or the necessary controls and safeguards.
The inventory control programs will provide accurate information on inventory status that you require to maintain optimum inventory levels. Excess inventory results in increased carrying costs and risk of wastage; too low inventory can result in lost business. Sales history is maintained on a detailed basis. View past invoices at the terminal or create specific reports using a choice of report writers that can be integrated with The Decision Builder.
Easy to operate:
Designed for easy operation, all access to programs is via menus which can be easily set up and personalized for each system user. The help key is field sensitive to provide instructions at each step and can be user modified to provide additional instruction. Lookups are provided at every field where an option is available or information is required. A setup function is accessible for all maintained fields to allow new file maintenance to be performed without leaving the program in operation. An Inquiry function provided at each field can be set to reflect the specific inquiries that are best suited for the installation.
Distribution Control System (DCS)
The Decision Builder Applications
The Decision Builder has been designed to provide the Distributor with an integrated business solution to manage all areas of their business including:
Maintains detailed call history and notes by date
Ability to maintain multiple contacts including details such as phone number and extension, email, job title and department,
Easily import data from external sources to add prospects to the CRM data base.
Motivate sales reps and ensure quotas are met by comparing actual sales activity to quotas
Generate campaigns and monitor results to track the effectiveness of different marketing strategies
Maintain recall dates by account
Maintain account status and closing probabilities including projected revenue for forecasting.
View open sales order and open quotations from account management screen
When speaking with customers or prospects view on-line inventory availability and pricing and optionally maintain records of
all products that the customer requested and convert into a quotation
Quickly and easily access and view quotes by customer or product
Quickly and easily convert a quotation into a sales order
Cash Sales, Blanket Orders.
Quickly and efficiently copy a quotation, previous sales order, or invoiced order to create a new order.
Supports multiple types of order line types including: Stock, Non-Stock, Service, Labour lines, Kits, Miscellaneous charges
and Comment lines.
Integrated with purchasing and manufacturing so that sales order inquiries will show production schedule completion date
for manufactured items and purchase order details including receipt date for purchased items.
Visually see complete inventory status details during order entry. Check when PO receipts are forecast to be received and
when production is scheduled to be completed.
Optionally enable or disable functions including Serial Number Tracking, Dangerous Goods Notification and reporting, and
Inventory lot control
Supports Drop Shipments processing integrated with purchasing and invoicing
Customer Message files for shipping papers, invoices, statements, and order entry screens.
Many Sales Order Booking Analysis inquiries and reports.
Maintains customer notes on line.
reporting sales and invoice details.
Many standard reports and on screen inquiries by customer, product, product class or group, and sales rep.
Sales History data base is compatible with most common development tools, report writers, and Microsoft office programs
allowing you to easily create your own queries and reports using the tool of your choice.
Quickly and efficiently enter purchase orders or automatically create purchase orders by approving requisitions created to
fulfill sales orders and/or inventory shortages
Supports Multiple Warehouses
Unlimited number of vendors per item.
Allows for maintaining vendor’s part number and description and vendor’s unit of measure and pack quantities with automatic
Vendor Performance reporting
Shortage reports by supplier.
Adjusts inventory costs for Foreign Exchange, Duties and a freight factor.
Expediting reports and Inquiries.
Select and approve items requested to be returned on an RMA by serial number or invoice number.
Assign a reason code to an RMA which can automatically generate appropriate transactions such as;
º    Non-billable servicework order to Billable service work order
º    No charge cross ship or replacement sales order.
º    Credit note to accounts receivable with or without re-stocking charges.
º    Vendor RMA
Inquiries of outstanding RMAs by customer.
Automatically create a vendor RMA from a customer RMA request and integrate the transactions with the Accounts Payables
Statistical technique allows different levels of confidence to be established in forecasting lead times and usage of different
classes of inventory.
Optionally enable or disable inventory functions such as serial number tracking, warranty, and lot number control.
A number of standard automatic reorder methods
Extensive inventory analysis reports with multiple prompts.
Complete inventory audit trail is maintained allowing for analysis by on-hand adjustments, allocations, costs, by user, by
warehouse, and date.
Automatic Price change facilities with a wide range of selection facilities.
Complete physical Inventory Processing with reconciliation facilities.
Multiple warehouses allowing different units of measure and costing for each.
Choice of inventory valuation methods.
Update the price file from supplier price diskettes or file transfers adding your own mark up logic.
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